Privacy Policy

1. Scope

This Privacy Policy applies to information collected through this website, the John Athletics coaching application, direct communications with John Athletics, and information reasonably necessary to evaluate, administer, and support a coaching relationship. It does not apply to third-party websites, platforms, or services that maintain their own privacy policies.

2. Information we collect

Depending on how you interact with John Athletics, we may collect the following categories of information:

• Contact and identity information: name, email address, phone number, social media handle, age, and similar contact details you choose to provide.
• Coaching application information: goals, training background, current routine, coaching preferences, availability, schedule, experience level, and other responses submitted through the coaching application.
• Fitness, nutrition, and health-related information: information you voluntarily provide about bodyweight, physique goals, injuries, limitations, medical considerations, medications, nutrition, recovery, sleep, symptoms, or other information relevant to safe and appropriate coaching.
• Client progress information: check-in responses, measurements, progress photos, training data, nutrition data, performance information, feedback, and communications provided during a coaching relationship.
• Communications: the contents of emails, messages, application responses, support requests, and other communications sent to John Athletics.
• Technical and usage information: page viewed, approximate time of visit, referral source, session identifier, scroll-depth events, application clicks, application starts and submissions, browser/device information, IP address, and server/security logs where generated by the website, hosting environment, or infrastructure providers.
• Transaction and business records: information reasonably necessary to document purchases, invoices, payments, refunds, service history, and accounting records. Payment card or bank information may be processed by third-party payment providers rather than stored directly by John Athletics.

3. How information is collected

We collect information directly from you when you submit an application, contact us, provide check-ins or progress information, purchase or receive coaching, or otherwise communicate with us. We may also collect limited technical information automatically when you use the website, and receive information from service providers that help operate the site, communications, payments, or coaching workflow.

4. How we use information

We may use information to:

• review coaching applications and determine whether a coaching option appears appropriate;
• respond to inquiries and communicate with prospective and current clients;
• create, deliver, monitor, and adjust training, nutrition, recovery, and coaching services;
• track progress and maintain coaching records;
• process payments, refunds, invoices, and business records;
• operate, maintain, secure, troubleshoot, and improve the website and coaching systems;
• measure basic website engagement and application conversion activity;
• prevent fraud, abuse, unauthorized access, or other security issues;
• comply with legal, tax, accounting, recordkeeping, or regulatory obligations; and
• protect the rights, safety, and property of John Athletics, clients, website visitors, and others.

5. Health and fitness information

Because coaching may involve exercise, nutrition, body composition, recovery, and related topics, you may choose to provide information that is sensitive or health-related. John Athletics uses this information only as reasonably necessary to evaluate coaching suitability, provide coaching, communicate about safety or limitations, maintain relevant records, and comply with applicable obligations. Do not submit information that is not reasonably necessary for those purposes.

John Athletics provides fitness coaching, not medical care. Information submitted to a fitness coach should not be treated as a substitute for communications with a licensed healthcare professional.

6. Analytics, cookies, and similar technologies

John Athletics currently uses limited first-party analytics to understand basic website activity such as page views, scroll depth, Apply clicks, application starts, and submitted applications. The current site is not designed around third-party advertising pixels or cross-site behavioral advertising. Basic session storage, security mechanisms, server logs, and infrastructure technologies may still be used as necessary for site functionality, security, fraud prevention, and measurement.

Browser “Do Not Track” signals are not governed by a single universally accepted standard. The site does not currently change its behavior in response to those signals. Where applicable law requires recognition of a legally valid opt-out preference signal, John Athletics will handle such signals as required.

7. How we disclose information

John Athletics does not sell personal information for money. We may disclose information only as reasonably necessary to the following categories of recipients:

• Service providers: companies that provide website hosting, infrastructure, email, communications, payment processing, analytics, security, data storage, or other operational services.
• Professional advisers: accountants, attorneys, insurers, or other advisers when reasonably necessary for legitimate business or legal purposes.
• Authorities or legal recipients: when disclosure is required by law, legal process, court order, or a valid governmental request, or when reasonably necessary to protect rights, safety, security, or property.
• Business-transfer recipients: if John Athletics is involved in a reorganization, sale, merger, financing, or transfer of all or part of the business, information may be transferred as part of that transaction subject to applicable law.

As of the effective date of this policy, John Athletics does not knowingly sell personal information or share personal information for cross-context behavioral advertising.

8. Testimonials, progress photos, and public content

Client testimonials, names, ages, profile photos, transformation photos, or other client content are displayed publicly only when John Athletics has permission to use that material. Publicly posted content may be viewed, copied, indexed, or redistributed by others outside John Athletics. Permission for public use may be governed by a separate consent, release, message, or coaching agreement.

9. Data retention

We retain personal information for as long as reasonably necessary for the purposes described in this policy, including providing services, maintaining business and coaching records, handling disputes, complying with tax or legal obligations, preventing abuse, and enforcing agreements. Retention periods vary depending on the type of information and the reason it was collected. Information may be deleted, anonymized, or securely archived when it is no longer reasonably needed, subject to applicable law and legitimate recordkeeping needs.

10. Data security

John Athletics uses reasonable administrative, technical, and organizational safeguards intended to protect information against unauthorized access, alteration, loss, misuse, or disclosure. These measures may include access controls, authentication, encrypted transmission where supported, restricted administrative access, software updates, and security logging. No website, transmission method, or storage system can be guaranteed to be completely secure.

11. Your privacy choices and requests

You may contact John Athletics to request access to, correction of, or deletion of personal information you have provided, or to ask questions about how it is used. We may need to verify your identity before completing a request. Certain information may be retained where permitted or required for legal, security, fraud-prevention, accounting, contractual, or recordkeeping reasons.

To submit a privacy request, email officialjohnathletics@gmail.com with the subject line “Privacy Request” and describe the request clearly.

12. California privacy disclosures

California residents may have rights under California privacy laws depending on whether those laws apply to John Athletics and the particular processing activity. These rights may include the right to know or access certain personal information, request correction, request deletion, obtain information about categories of collection and disclosure, opt out of certain sales or sharing, limit certain uses of sensitive personal information where applicable, and not receive discriminatory treatment for exercising applicable privacy rights.

For purposes of California privacy disclosures, the categories of information described in Section 2 may include identifiers, internet or electronic network activity, commercial information, characteristics protected by law where voluntarily provided, professional or employment-related information where relevant, inferences drawn from submitted information, and sensitive personal information such as health-related information when voluntarily provided. We collect these categories from you, your devices, and service providers for the purposes described in Sections 3 and 4 and disclose them to the categories of recipients described in Section 7.

John Athletics does not knowingly sell personal information or share it for cross-context behavioral advertising as those terms are defined under California law. If our practices change, this policy and any legally required privacy controls will be updated.

13. Children and minors

The website is not directed to children under 13, and John Athletics does not knowingly collect personal information online from children under 13. If we learn that such information was collected without legally valid authorization, we will take reasonable steps to delete it. Coaching for a minor may require involvement and authorization from a parent or legal guardian, depending on the circumstances and applicable law.

14. Third-party links and services

The website may link to or interact with third-party services such as Instagram, email providers, payment processors, or other external platforms. Those services are controlled by their respective operators and their privacy practices are governed by their own policies. John Athletics is not responsible for a third party’s independent privacy practices.

15. International visitors

If you access the site or submit information from outside the United States, your information may be processed or stored in the United States or other locations where service providers operate. Privacy laws in those locations may differ from those in your jurisdiction. Where applicable law provides additional rights, you may contact us to exercise them.

16. Changes to this policy

We may update this Privacy Policy when the website, coaching services, technology, business practices, or legal requirements change. The effective date at the top of this page identifies the current version. Material changes will be reflected by posting an updated policy on this page and taking any additional steps required by applicable law.

17. Contact

Questions, concerns, or privacy requests can be sent to officialjohnathletics@gmail.com.